Testing Microsoft To Do and saying goodbye
Every year I review my digital tools to see if there is anything I want to change. One thing that often catches my attention is my tasks tool. So I did a little experiment the past few weeks and tried out Microsoft To Do. I basically set it up and ran it parallel with my current app (Nirvana) for a couple of days.
The verdict is that I still like Nirvana, but I wanted to register this experiment and how was the setup for future reference. I will completely delete the setup after writing this.
The thing about my MS To Do setup is that I had to work with 2 accounts: work and personal. My work environment is all around Microsoft, so technically I could use my work account for all my areas of my life. BUT, I'm not comfortable leaving personal information on my company's servers, since they manage and have control of that work account.
The other possibility would be to have everything in my personal account, but then I would loose all the integrations between Outlook and MS To Do from my work account. Also, I would need to have my personal Microsoft login in my work phone to make it work (not a fan!). Ultimately, I like to have these two areas separate anyway, so the 2 accounts setup made more sense to me.
Just for the record, this was my personal account setup:
- Overview, Next Actions Contexts and Projects List:
- Someday/Maybe and References/Recurring/Lists
My Work account had a similar setup, but with less items on Someday/Maybe and also less contexts, since it was all work related.
Why it didn't stick with me?
- I still don't like that I have to use a bucket called “Tasks” as my Inbox. It creates a small cognitive dissonance in my brain. It's not a big deal, but sometimes it bothers me.
- I don't like having 2 separate “Inboxes”. If I'm at work and want to add something to my personal inbox, I'd have to send myself an email to my personal account, or switch accounts on desktop app or log in to my personal account. On the mobile, I could use Braintoss to capture items in either of my accounts by email. And then the captured item would land on the email inbox where I could “flag” it to be turned into a task. These are all valid options, but it created a lot of friction for me to capture anything, so it was not ideal.
- I not a fan of how MS To Do deals with recurring tasks. I notice there are less options to set up a recurrence period. I prefer Nirvana for that.
- Managing projects and next actions with tags: so I used tags to create a link between projects and next actions and it always get messy after some time. I constantly create variations of the tag, and I end up having more than one tag for the same project. Very confusing! It required me to pay extra attention when tagging: not ideal!
🏠 So, in the end, Nirvana's still my go-to. It clicks with my brain better, offers more options that I enjoy: project linking to next actions, recurring tasks flexibility and start dates, and it just feels like home🏠.
Previous Setups:
GTD Journey: Back to Microsoft To Do with 2 accounts — June 2023
GTD Journey: Moving from Nirvana to Microsoft To Do — June 2022
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By Noisy Deadlines
Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.